PDF editing on Mac devices is an accessible and seamless experience for personal, business, or school-related documents. It ensures compatibility across various professional and individual settings. Directly editing PDF documents on Mac devices is essential, allowing users to easily annotate, highlight, or add comments using the PDF editing tools.
Mac users prioritize ensuring that their edited documents remain compatible across different platforms and devices, ensuring that the formatting and content integrity remains consistent, regardless of the operating system or device used. Seamless compatibility with commonly used software applications such as Microsoft Word or PowerPoint is crucial for efficient collaboration and sharing among team members, even if they don’t use Microsoft Teams. This facilitates productive teamwork and document management, allowing users to work seamlessly, regardless of their preferred device or software.
By highlighting the convenience and accessibility of these tools, Mac users can efficiently edit PDF documents and collaborate seamlessly within their preferred ecosystem. Take the next step in your PDF editing journey today – dive in, practice, and explore further to unlock your full potential!
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Step-by-Step Guide to Editing PDFs on Mac
Whether it’s for personal, business, or academic purposes, this step-by-step guide ensures that you can efficiently modify PDF documents to suit your needs. We will use KDAN PDF Reader and Preview as examples for our discussion.
How to Edit a PDF File in Preview :
While using the Built-In Preview App on the Mac, you have the option to insert new text into a PDF document.
Step 1: Open PDF in Preview
Launch the Preview app on your Mac and open the PDF file you wish to edit by selecting “File” > “Open” from the menu bar.
Step 2: Select Text Tool
Click on the “Tools” menu in Preview and choose the “Text” tool from the toolbar. Alternatively, press “Command + T” on your keyboard to activate the text tool.
Step 3: Insert New Text
Position your cursor where you want to add new text in the PDF document and start typing. You can adjust the font, size, and colour of the text using the formatting options in the toolbar.
Step 4: Save Changes:
After making your edits, save the modified PDF document by selecting “File” > “Save” from the menu bar. You can also use the keyboard shortcut “Command + S” to quickly save your changes.
However, editing the existing text within the document is not supported. When editing PDFs on a Mac, the Preview app may encounter issues. Here’s a helpful solution, showing what to do if Preview won’t let you edit PDFs on Mac.
How to Edit PDFs on a Mac with KDAN PDF Reader :
Both KDAN PDF Reader and Preview offer basic text editing and PDF form functionality in PDF documents on Mac. However, KDAN PDF Reader provides a more comprehensive set of features and tools for users who require advanced editing, annotation, and PDF form capabilities.
How to Edit the Text in PDF:
Step 1: Open the PDF and click “Edit” from the top menu bar to reveal the editing tools.
Step 2: Click “Edit Text” to enter the text editing mode.
Step 3: Place the cursor on where you want to insert or delete existing text.
Step 4: Add, delete, or replace the existing text by pressing the backspace button on your keyboard.
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How to Change Text Size & Color:
Step 1: Open the PDF and switch to the text editing mode. Drag the cursor over the text you want to modify to select it.
Step 2: Right-click on the selected text and choose Font Size or Text Color from the menu and a colour box.
Efficient PDF Editing Features with KDAN PDF Reader on Mac
Looking for a PDF reader that streamlines workflow and enhances collaboration? Try KDAN PDF Reader for Mac. With its intuitive interface, advanced editing tools, and robust conversion options, it makes annotation, highlighting, Digital Signatures, and markup tools on PDFs an easy task. Compatible with multiple platforms, KDAN PDF Reader is perfect for both students and professionals. Say goodbye to cumbersome tasks and embrace the convenience of KDAN PDF Reader today!
Edit Pages on PDF on Mac
KDAN PDF Reader provides a range of powerful tools for managing pages in PDF documents. Users can easily rearrange, delete, insert, rotate, merge, and split pages to customize and organize their documents, thus enhancing the overall structure and organization of the document.
Step 1: When inserting pages, you can choose whether to insert a blank page or a range of pages from another PDF file.
Step 2: Open the PDF in PDF Reader and click the “Page Edit” icon on the toolbar to preview pages in thumbnails (Or choose Tool > Page Edit from the top menu).
Step 3: Click the “ Insert Blank Page” or “ Append File”
Step 4: In the Insert Pages dialogue, you can choose to add either a blank page to the current PDF. Specify where the pages should be placed within your file and press Insert
OCR on Mac
OCR technologies, when coupled with the capabilities of Document AI, provide a robust solution for safeguarding sensitive information within documents. With the help of OCR-powered redaction tools, users can effortlessly identify and remove confidential data, such as personal details, proprietary content, or legal documents, thereby ensuring enhanced privacy and security.
Step 1: You can click “Tool > OCR” from the top menu bar
Step 2: Choose how you want to apply OCR to the PDF, including selecting the page(s) you wish to apply OCR on, the language applied, and the location to export the results.
Step 3: Choose an output folder and click “OK” to start conversion.
Introducing KDAN PDF Reader – an all-in-one PDF editing application that offers a wide range of robust features, including OCR functionality in its premium version.
- Available in the premium version of KDAN PDF Reader.
- Enables text recognition within scanned documents.
- Enhances the accessibility of scanned content by converting it into editable text.
- Supports seamless integration of scanned text into various documents.
- Ensures highly accurate text conversion, even for complex documents.
- Facilitates the extraction of text from images, making it searchable and editable.
- Recognizes and preserves formatting, layouts, and fonts during the OCR process.
- Compatible with a wide range of languages, offering support for nearly 100 languages.
- Automates the detection of the language used in scanned documents for precise conversion.
- Provides adjustable settings for OCR processing to optimize results according to user preferences.
- This tool simplifies document management by converting scanned text into formats that are both editable and searchable, thereby streamlining workflows and increasing efficiency.
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Unlock & Remove Passwords from PDFs on Mac
Tools for encrypting, password-protecting, and digitally signing PDF documents to safeguard sensitive information.
Step 1: Before accessing the PDF, you must enter the password in the KDAN PDF Reader for the password-protected file.
Step 2: Click the “Security button” on the upper toolbar
Step 3: Then choose “Remove Security” from the menu
Step 4: Select the output folder where you want to save the newly decrypted PDF, and then click on the “Remove Passwords” button.
Step 5: A copy of the document without password protection will be saved in the designated output folder.
Step 6: You can secure the content by adding additional passwords to prevent unauthorized copying and printing.
Step 7: Press “Encrypt”, and then the encryption will apply to all files.
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Perfect PDF editors for Mac Users
If you’re a Mac user searching for the best PDF editors, we’ve got you covered. Our comprehensive recommendations cover everything from students to professionals and casual users. A suitable PDF editor can improve your productivity and streamline your workflow effectively. When choosing a PDF editor, consider features like an intuitive interface, powerful editing tools, seamless compatibility with macOS, and efficient page management capabilities. We offer helpful suggestions for PDF editors that you can download or use online, depending on your preferences. Our goal is to help you simplify document management and increase productivity by finding the perfect PDF editor for your Mac.
Downloadable software :
Downloadable software editors provide a comprehensive solution for efficient PDF editing on Mac. They offer unparalleled flexibility and integration with other applications, ensuring seamless workflow efficiency. With offline access, advanced editing capabilities, and enhanced security, they are tailored to anyone’s users’ needs. All of these features make them the preferred choice for Mac users who need to edit PDFs.
1. KDAN PDF Reader
KDAN PDF Reader is a powerful and popular PDF reader that you can download from the Mac App Store. It’s not just a reader; it’s a versatile file manager, converter, and page editor that offers a wide range of features. With KDAN PDF Reader, you can take advantage of precise annotation and collaboration features, electronic signature support, and exceptional OCR conversion for scanned documents.
You can also customize your reading experience with adjustable settings and keep your documents organized with tags and colour-coding. KDAN PDF Reader is the ultimate tool for Mac users, offering productivity, collaboration, and creativity in one intuitive interface.
Pros: KDAN PDF Reader is a versatile choice for managing and editing PDFs, with a user-friendly interface, extensive editing options, and robust collaboration features.
Cons: KDAN PDF Reader’s free version is useful for basic PDF management and editing, despite limited functionality.
Supported Systems: MacOS, iOS, Windows, Android
Price: $59.99 / Year
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2. Adobe Acrobat
Adobe Acrobat is the leading PDF editor for professionals. It includes OCR functionality, form creation tools, and enhanced security features. Integration with Adobe Document Cloud makes it easy to access, store, and share PDF documents across devices and platforms. Collaboration tools streamline teamwork and feedback processes. Additionally, Adobe Acrobat DC provides advanced editing and manipulation tools, batch processing, and automation capabilities to enhance productivity. These features collectively make Adobe Acrobat DC an indispensable tool for professionals who demand sophisticated PDF editing and management solutions.
Pros: Adobe Acrobat DC streamlines document management with fast comparison, easy review, automatic form recognition, and quick PDF creation from Office formats.
Cons: Advanced features are complex for beginners. The software is expensive and requires payment for full access.
Supported Systems: Windows, Mac, iOS
Price: $179.88 / Year
3. PDF Expert by Readdle
PDF Expert delivers essential features commonly found in PDF editors, including editing, annotating, file organization, form filling, and electronic signature application, catering to standard business document workflows. Despite its perceived niche status and relatively limited functionality, PDF Expert boasts a vast user base comprised of ing millions of loyal customers who have relied on the product over time. Recognized by Apple editors, PDF Expert may offer fewer features than some counterparts but remains a reliable choice. Nonetheless, enhancements in PDF compatibility could further elevate its appeal.
Pros: PDF Expert is incredibly efficient at organizing pages and executing functions, seamlessly integrating annotations and editing, and providing straightforward text and image editing capabilities.
Cons: It lacks some features compared to other PDF editors and there is room for improvement in terms of PDF compatibility.
Supported Systems: Mac, iOS
Price: $79.99
Online platforms :
Online PDF editors are web-based editing tools that require no installation with online services and can be accessed from any internet-enabled device. They offer a consistent interface and support various file formats, making them ideal for on-the-go editing tasks. Users should take certain measures to ensure the safety of their files when uploading them to the cloud or any other online platform. Firstly, verifying encryption measures is crucial. Secondly, users should limit file exposure and delete uploaded files promptly to mitigate risks. Additionally, password protection can enhance document security. Although these tools offer convenience and flexibility, it’s important to remember that uploading files online carries inherent risks.
1. Small PDF
If you are a Mac user who is looking for an easy-to-use PDF tool to create, manage, and finalize your documents, Smallpdf is an excellent option. This online PDF editor simplifies your workflow by allowing you to handle your documents seamlessly, eliminating the need to use multiple apps.
Smallpdf Pro is indispensable, particularly for those who work with PDFs daily. This page offers a comprehensive overview of both tools, empowering you to make an informed decision based on your specific needs. Stay tuned to discover how Small PDF and PDFelement cater to Mac users, enhancing productivity and efficiency in handling PDF documents.
2. Soda PDF
Soda PDF Online offers a wide-ranging platform for editing PDFs, including comprehensive annotation tools, form design and filling capabilities, and robust security features. With features like text highlighting, adding shapes and stamps, and leaving sticky note comments, users can collaborate on documents more effectively. Besides, the platform allows users to design and fill out forms, providing flexibility for various document requirements.
To ensure document confidentiality, the platform incorporates security measures like password protection, text redaction, and sanitization. However, the free version has limited functionality, and the platform relies on internet connectivity. Additionally, there may be potential security risks associated with online platforms, and compatibility limitations with certain file formats or devices. Therefore, users should consider these factors while assessing whether Soda PDF Online is suitable for their PDF editing needs.
Start Your PDF Editing Journey: Embrace exploration and progress
It’s always a good idea to keep exploring advanced PDF editing techniques on your Mac and try out different tools and features. Don’t shy away from challenges; take them as an opportunity for growth. Seek out additional resources or support from online communities if needed. With persistence and a willingness to learn, you can refine your skills and discover new possibilities in PDF editing. Remember, practice makes perfect, so don’t be afraid to experiment and discover new ways to optimize your PDF editing workflow. With dedication and exploration, you’ll become a proficient PDF editor on your Mac in no time.
(The feature image is made by umarseehar on Pixabay)